Privacy notice

Manchester University Press is committed to looking after any information that you make available to it in accordance with data protection and privacy laws. This applies whether the information is obtained directly from individuals via this website by completing online forms or by other means such as phone calls, e-mail, printed forms, or in person. It also applies to information obtained from publicly available sources.

Manchester University Press is part of The University of Manchester. The University of Manchester is the Data Controller and is responsible for any personal information we may collect about you. This policy outlines whose information Manchester University Press collects, what information it collects, how it collects it, and what it does with it.

You should also view the following:

PERSONAL DATA


Whose information do we, Manchester University Press, collect?

We collect personal information about the following categories of people:

  • Subscribers to our mailing list

  • Customers who register on our websites

  • Customers who purchase items from us directly or through our websites

  • Our authors, volume editors, series editors and contributors to our edited volumes

  • Peer reviewers and book reviewers

  • Other enquirers


What information do we collect?

Depending on the nature of your relationship with Manchester University Press, we may collect some or all of the following information:

  • Biographical information consisting of your name, title, birth date, age and gender

  • Your contact details including address, email address and phone number

  • Information about the items you have purchased or subscribed to

  • Your current interests and preferences

  • Occupation and professional activities

  • Film or photography of our events and activities which may include images of our visitors


How do we collect the information?

Information is collected under the following circumstances:

  • Registering on our websites

  • Subscribing to our mailing lists or other marketing communications

  • Providing information via surveys and evaluation activities

  • When you propose a book or journal project to us and/or sign a contract

  • When you return a proposal or contributor agreement to the volume of journal editor

  • Through personal contact with a staff member


What do we do with the information?

We use the information to help us to:

  • Provide and manage our services

  • Inform our business decisions

  • Manage contact with, and provide information to our funders

  • Communicate with our customers about our news, and updates

  • Administer payments and purchases

  • Administer royalties and fee payments

  • Administer grants and subventions

  • Understand who our customers are to improve our services, or to provide information to funders or partners

  • Raise queries with our authors and editors during the production process

  • Pass on or discuss queries from the media or foreign rights buyers

  • Communicate with authors and editors about possible new editions or formats

  • Send out free copies of books on publication

When you provide us with your contact details, you will be asked whether you wish to receive any further communications from us. We will only communicate with you if:

  • You give us your consent to

  • We are contractually obliged to. For example, where we need your data to fulfil our contract with you

  • We need to out of legal compliance. For example, where the law requires us to (such as with HR records)

  • There is a legitimate interest. For example, where we require your data to pursue our legitimate interests in a way which might reasonably be expected as part of running our business and which does not impact your rights, freedoms or interests (such as a change to our services and products)

We may still use your personal information in the following situations, which are likely to be rare:

  • Where we need to protect your interests (or someone else’s interests)

  • Where it is needed in the public interest or for official purposes

We may use the information you provide to undertake analysis and evaluation projects. Sometimes this means gathering information from publicly available resources (e.g. academic institutional websites) or it can mean using a third party to help us report on our customers and subscribers (such as where our customers come from, or the demographic profiles of site visitors). We may share information with contracted third party vendors (such as our book distributors and software developers) who use the information to provide specific services on our behalf. The contracted parties act as data processors on our behalf and do not use the information for any other purposes. We never share personally identifiable information with other third party suppliers and list of our suppliers can be provided on request.

We regularly communicate with our customers via email. E-newsletters are sent to a list of people who have signed up to receive them. If, as a subscriber to our e-mailing list, you no longer want us to contact you, or you wish to amend the type of communications you receive, then you can opt out or change your preference at any time, either by contacting Manchester University Press, or via the unsubscribe link included in every email we send you.

We will ensure that all personal data you supply is held safely and securely and in accordance with data protection and privacy laws, including the new General Data Protection Regulation (GDPR).

We do not sell or otherwise transfer personally identifiable information to any third parties unless you have consented to this or this is permitted by law.

We will keep your data in accordance with the University’s retention policy and will not keep information for longer than necessary.


What are my rights in connection with my personal information?

Under certain circumstances, by law you have the right to request access to your personal information (commonly known as a "data subject access request"). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it. Please see the University of Manchester information guidance.


Are changes ever made to this notice?

This privacy notice was last updated in June 2018 and may be amended from time to time.

If this privacy policy changes in any way, we will place an updated version on this page
 

WEBSITE PRIVACY NOTICE


Manchester University Press is part of The University of Manchester. When you visit any of the University websites including this one, the following information is received and stored by our web servers: anonymised details of your IP address, browser type and operating system; and the web pages you visited. This data is known as web server logs. We use this information strictly to analyse how the University websites are used by our visitors and we may archive this information in an anonymous form for historical records.


Cookies

The University’s websites, including this one, use ’cookies’ which are text files placed on your computer when you visit a site which help us understand how you use our websites. Cookies don’t collect personal data from your computer, only the data created by your browsing. Some cookies remain on your computer after you leave the website; these are called ‘persistent’ cookies.

You can choose not to accept cookies by changing your browser settings or deleting existing cookies installed on your computer. Visit www.aboutcookies.org for information on how to do this.


Statement

This privacy statement applies to Manchester University Press at The University of Manchester. Please note that some sites related to Manchester University Press and The University of Manchester may collect and use data differently. These sites will have a local privacy policy explaining these practices. If the user leaves a University website and visits a website operated by a third party, Manchester University Press or The University of Manchester cannot be held responsible for the protection and privacy of any information that users provide when visiting such third-party websites. Accordingly, users should exercise caution and review the privacy statement applicable to the website in question.